The Shaw Historical Library

Oregon Institute of Technology

3201 Campus Drive

Klamath Falls, OR  97601

(541) 885-1686

Founded in 1983 by Laurence and Dorothy Shaw

Writer’s Guidelines for the 2007 Journal of the Shaw Historical Library

Audience for the Journal of the Shaw Historical Library

• The reader of the Journal of the Shaw Historical Library is an educated layperson, with an interest in the Land of Lakes. 
• The Land of Lakes is generally regarded as covering the geographical areas of south-central and southeastern Oregon, northeastern California and northwestern Nevada.

General Writing Style for the Journal of the Shaw Historical Library

• Research papers should be written in a style similar to Scientific American and the Smithsonian, scholarly, with documentation but aimed at a lay audience. 
• Technical explanations should be included, but specialized jargon avoided or explained. 

Submittal of Manuscripts for Publication Consideration

• Research papers submitted for publication consideration must be prepared using word processing software, Microsoft Word preferred.  Do not use the footnote feature in Word.  All notes should be typed at the end of the paper as regular text.
• Delivery of the manuscript in electronic format as an email attachment or on a 3.5” floppy disk or CD is preferred, but submittal of three paper copies is also possible. 
• The paper must be formatted for 8.5 x 11 inch paper, double spaced, with notes at the end of the paper. 
• The name, professional affiliation and address of the author should appear on the title page of the research paper.
• The style guide to be used is the Chicago Manual of Style.  Endnotes, including all bibliographical information, must be included.  See notes format examples below.
• The average and preferred length of papers is around 5,000 words (including footnotes and bibliography).   Papers have ranged from 2,500 to 10,000 in past issues.
• Manuscripts should include all photographs proposed for publication with the text with appropriate signed releases.  Library staff will provide release forms.
• Include a self addressed stamped envelope for return of the original submission, if desired.
• Papers received by the Shaw Historical Library become the property of the Shaw Historical Library.

Acceptance for Publication and Editorial Process

• Criteria for acceptance for publication in the Journal of the Shaw Historical Library include: significance of topic, evidence of independent research, historical accuracy and documentation, and literary skill.  Articles must cover the subject area agreed to by the Library and the author.
• The Library will notify authors of acceptance or rejection of the manuscript. 
• When a manuscript is accepted for publication, the Library must receive the document in electronic format, preferably in .doc format, as an email attachment or on a 3.5 inch disk or CD. 
• Authors will work with one or more members of the Journal’s editorial committee during the editorial process.  Revisions or additions to articles accepted for publication must be sent to the Library within two weeks after they are requested. 
• Authors will have the opportunity to review the final version of their article before it goes to print if they wish.
• Although the copyright may remain with the author, it is understood that, in return for any publication, the Shaw Historical Library has the nonexclusive and continuing right to publish the research paper.

Endnote Examples

For a book:

William M. Mason and John A. McKinstry, The Japanese of Los Angeles (Los Angeles: County of Los Angeles Department of Museum of Natural History, 1969), 16.

For an article:

Stanton B. Turner, “Japanese-American Internment at Tule Lake, 1942 to 1946,” The Journal of the Shaw Historical Library, 2, no.1, (1987):  3-5

For a newspaper article:

“Six Japanese Leave Klamath For Puyallup”, Morning News, April 30, 1942, page 1.

For a web site:

Gil Asakawa, “The World Still Needs Min Yasui,” Gil Asakawa’s Nikkei View, http://nikkeiview.com/archives02/122202.htm.

Please contact the Librarian with any questions about style or endnote format.